Facilities Inspection

Scheduling

Inspector provides the facilities manager with a powerful scheduling tool to assist in the management of facilities inspections, including the planning of inspections, allocating inspections to specific users or groups etc. Facility inspections can be viewed by site, location, due date, date range and item definition, for example Fire Extinguishers, Lifting Equipment, with mass allocation of inspections to users and groups. As facility inspections are allocated to a user or group they automatically appear on the users To Do List, a powerful feature within the Inspector Mobile Inspection Software that manages a users workload, by due date and also by site, inspection route.

Inspecting by Routes

Allowing a manager to define a route within a facility and then implementing that route during facility inspections improves efficiency and reduces employee training. Simply specify the locations that exist on a route and the sequence of these locations,  optionally specify the Item Definitions that are associated with the route, for example Emergency Showers and Fire Extinguishers. Any number of routes can be defined. An inspection sequence can also be enforced so that a user must inspect items in a specified sequence using the Inspector facilities inspection mobile App.

Locations

Locations represent the logical layout of areas in which items to be inspected are to be found, for example building, floor, room or country, state, city. Location setup is totally user definable and can be different for different sites and or item definitons. Being able to define locations that are appropriate for each item definition means that reporting and analysis can be done at the correct level, for example all failed Fire Safety inspections from a site, by building and floor, while failed Crane inspections are analyzed by State, City, Building.

Dashboards

Dashboards provide the facilities manager with view of performance, included in the dashboard are key metrics such as facility inspections to date, corrective actions created, corrective action close rate, overdue facility inspections, overdue corrective actions, etc.

Dashboards provide metrics for overall performance but can also be filtered by item definition so that the facilities manager can see metrics for separate items, for example fire safety, lifting equipment, etc. These can then be emailed to a colleague for reporting or presentation purposes.

Drill down from the dashboard allows the facilities manager to view the detail if required, for example overdue inspections or overdue corrective actions.

Checklists

Checklists are defined and associated with the item to be inspected. Using the mobile App the user simply selects the item to be inspected from their To Do List or can scan a bar code or enter an item identification, the user then selects from the available facility inspections which are presented.

Images of the item to be inspected are available as are images that were linked to a step on the checklist, for example an image of a control panel at a step asking the inspector to verify that the machine is turned off/locked out.

During the inspection the user can capture numbers, text, dates, photographs, comments, signatures, audio and can also record observations at any point during the facility inspection. Questions  can be given a score based on the answer given and a question can force a comment and/or a photograph based on the users response.

Once the facility inspection is complete the user uploads the results to the cloud where they are available for analysis.

The Inspector mobile App allows inspections to be performed both online and offline which gives the facilities manager the ability to carry out inspections in areas where there is no internet connection, results are uploaded once internet connectivity becomes available.

Frequencies

It is normal practice that items to be inspected at a facility will have a variety of inspection frequencies in terms of days, weeks, months and years. Inspector gives the user the ability to define the frequency of an inspection in terms of any number days, weeks, months and years.

Once an inspection is performed Inspector will automatically schedule the next inspection based the specified frequency for the checklist. Inspections can also be set to have no frequency or can be set manually. Scheduled inspections automatically are available on the mobile App.